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About Us:
We are a full-service HVAC, building automation, chiller, and retrofit contractor with a reputation for combining high-quality consulting services with customized energy solutions. Our integrated, single-source solutions include turnkey in-house capabilities with design assistance, as well as engineering applications and automated control systems.
Job Summary:Support the National Accounts team and act as a resource for administrative tasks.
Essential Duties & Responsibilities:• Provide accurate, timely administrative support to the National Account Coordinator(s).
• Learn and understand the COINS System, SharePoint, and client portals.
• Process daily Additional Work Reports.
• Generate small quotes/proposals accordingly (Under 25K).
• Communicate with internal and external individuals needed to gather information for work being quoted.
• Communicate with vendors to gather costs for services needed to complete proposals.
• Update COINS Additional Work Report Tab with Quote Number.
• Book approved proposals and all proposals under 25K.
• Communicate with National Account Coordinators and Unitary Service Managers on approved quotes.
• Order parts and track orders as needed.
• Schedule subcontractors as needed.
• Request purchase orders as needed.
• Review, Approve, and Update Equipment Files in the COINS System.
• Interact with departments within Mesa as needed in relation to assigned tasks.
• Amend, adjust, and change scopes, bid temps, presentation documents, etc, as required or requested.
• Maintain constant communication with the National Account Service Coordinator(s) and/or person being supported.
• Interacting with fellow team members and other departments (i.e. Operations, chiller teams, project management, etc.) in a professional manner.
• Demonstrate a personal commitment to personal and professional growth.
• Other duties as directed by the Director of National Accounts.
• High School Diploma or Equivalent Experience
• 3 + years’ experience in an administrative support role.
• Strong proficiency with MS Office; Word and Excel; and Adobe Acrobat
• Effective communication skills and ability to work well with a team.
• Detail-oriented, logical, and methodical approach to problem solving.
• Excellent organizational skills
• Self-Motivated
• Ability to manage time and prioritize.
• Dependable
• Ability to work under pressure.
#Mesa #LI-Mesa #LI-HVACjobs #LI-Onsite
Equal Opportunity Employer: As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled Affirmative Action Policy:Please review our Affirmative Action Policy.
Notice to Prospective Employees: Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent. Geographic Disclosure:Compensation Range: $29 - $34 per hour
About Mesa Energy Systems, Inc.