About Us:

We offer complete, single-source facility solutions. Our offerings include commercial MEP solutions, sheet metal construction, preventive maintenance and service, building automation, energy management, and more.

Job Summary:

Air Systems is looking for a Project Coordinator to join our Building Automation Systems (BAS) team. This is a full-time position reporting to the Operations Manager. This position is responsible for assisting project teams in executing the project per contractual obligations as well as customer requirements while maintaining customer and project relationships.

 

#airsys

Essential Duties & Responsibilities:

• Support the administrative team in processing job booking requests.
• Maintain CRM, project management, or ERP system records
• Support internal initiatives and process improvement efforts
• Assist in scheduling both sales & field turnover meetings.
• Assemble booking packages including contracts/PO’s for approval.
• Maintain log for project RFI’s and change orders.
• Maintain server file structure including Microsoft Teams channel.
• Communicate with peer project coordinator when appropriate to facilitate communications and project deadlines.
• Maintain plan & spec tracker including bid requests from GC/MC
• Assist sales with project bookings and change orders, in Salesforce, once job number is available.
• Generate monthly billing logs and submit billings via ERP.
• Request certificates of insurance (COI) from San Jose.                                                                                 

Qualifications:

• Minimum 2-5 Years of office environment working experience as an administrative assistance or similar duties
• Construction administration or coordination experience is preferred
• Strong knowledge of MS Office Teams including MS Windows, Excel, and Power Point
• Basic accounting skills is desirable
• Strong verbal and written skills
• Experience in construction industry highly desirable
• Excellent teamwork, problem solving, interpersonal, organization, and customer relations skills
• Detail orientation is required
• Ability to interact effectively and extensively with Air Systems customers and co-workers
• Ability to respond to common inquiries, complaints from customer ,and handle conflict
• Ability to understand empathetically the issues and perceptions others have and to creatively and successfully work through these issues to achieve a successful outcome and customer and employee satisfaction
• Ability to handle and prioritize multiple tasks and work in a fast-paced environment
• Creative use of skills and resources to get the job done and have a strong awareness of Air Systems culture and the culture of the industry in which we work

Benefits:

• Comprehensive health coverage (medical, dental, vision, prescription).
• Telehealth access and HSA/FSA options.
• Employer-paid Life, Accident, and Disability Insurance: 1.5 times your salary.
• Generous paid time off, with increases each year + 10 paid holidays.
• On-site employee gym and EV plugs and/or bike commuter benefits.
• Opportunities for professional growth through educational assistance and career development programs.
• A flexible work environment and culture that prioritizes team collaboration, work-life balance, and personal well-being.

Why Air Systems?

At Air Systems, we believe in fostering an environment of growth, integrity, and respect. We take pride in being an employer that values safety, teamwork, and a commitment to excellence. Our Standards of Success reflect the values we uphold in every project:

• Safety First: We care about the safety and well-being of our employees, partners, and clients.
• Teamwork: We work together with respect, integrity, and a shared commitment to excellence.
• Innovation & Growth: We’re always looking for better ways to do things—and we encourage creativity and continuous improvement.

Competitive Salary

$33.65 - $38.46 per hour based on experience.

Equal Opportunity Employer: As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled Affirmative Action Policy:

Please review our Affirmative Action Policy.

Notice to Prospective Employees: Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent. Geographic Disclosure:

Benefits: We are committed to providing employees with a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.

 

At Air Systems, we respect your privacy and protect your personal information. The data you provide during the application process will be used solely for recruitment purposes and kept confidential. We do not share your information with third parties, except as required by law or with your consent.