Position: Confirmations Analyst – Deal Support Group

Department: Deal Support / Operations

Employment Type: [Full-Time]

Overview

We are seeking a detail-driven and organized Confirmations Analyst to join our Deal Support Group. In this vital operations role, you’ll ensure the accuracy, completeness, and timely processing of both physical and financial trade confirmations. The ideal candidate is proactive, communicative, and thrives in a structured, team-oriented environment.

Key Responsibilities

• Confirm Trade Accuracy
  Reconcile internal trade records against counterparty confirmations (physical and financial) to ensure accuracy and mitigate disputes.

• Process & Track Confirmations
  Send trade confirmations to brokers and counterparties, monitor their return status, and follow up to ensure timely execution.

• Collaborate with Legal
  Coordinate with the legal team on non-standard confirmations and long-form agreements as needed.

• Maintain Procedures & Documentation
  Keep confirmation procedures up to date and ensure documentation is audit-ready and properly filed.

• Liaison & Communication
  Serve as the point of contact between front-, middle-, and back-office teams and external counterparties for all confirmation-related matters.

• Support Risk & Compliance
  Assist with ad hoc reporting requests from the Risk group, including sending open balance reports and resolving discrepancies.

• Issue Resolution & Process Improvement
  Track confirmation issues, escalate recurring problems, and contribute ideas to streamline workflows and improve efficiency.

Qualifications

• Experience:
  1+ year of professional experience in a business, legal, operations, or administrative capacity. Exposure to energy, commodities, or finance industries is a plus.

• Education:
  Bachelor’s degree preferred; paralegal certification or similar administrative background a plus.

• Skills & Tools:

  • Proficient in Microsoft Excel, Outlook, Word, and Adobe PDF

  • Strong verbal and written communication skills

  • Comfortable working in a structured, deadline-driven environment

  • Familiarity with documentation and tracking systems

  • Ability to learn new systems and processes quickly

Preferred Attributes

• Meticulous attention to detail with strong organizational habits

• Comfortable managing multiple priorities with minimal supervision

• Proactive mindset and commitment to process improvement

• Strong collaborator with a professional, team-oriented attitude

• Fast learner who values structure, consistency, and accuracy